Privacy policy
Last updated [[DATE]]
Manage Day is made by HSLN Projects Associate ("we"). Companies use it to record material, cash and work at their sites; their staff use it on Android and iPhone apps and in a web browser. This page explains what the app records about the people who use it, why, and who can see it.
The company that gave you your sign-in (your employer) decides how Manage Day is used and is responsible for the records it keeps about its own work. We run the service for that company and act on its instructions.
What is recorded
- Your account: your name, mobile number, role, the sites you work at, and your password or PIN (stored only as a one-way hash).
- Your work: the entries you make, such as stock received or used, expenses, cash handed over, attendance, task updates and reports, with any bill photos or proof photos you attach.
- Your devices: the phone or browser you sign in from (model, platform, app version) and a key the app creates on the device to sign what it sends. A company limits how many devices each person may use and can sign a device out.
- Your location, only if your company turns it on: depending on the profile your company gives you, the app records your location all day while you are signed in to work, only with cash entries, or never. On Android and iPhone this can continue while the app is closed, so the record is complete. You are shown which setting applies and asked to accept it before you start, and your phone shows a notice while location is being shared.
- Activity: an audit log of who did what and when, kept so that changes cannot be made quietly.
Why it is recorded
To keep your company's stock and cash records correct, to show who holds which material and money, to let managers approve entries, and to protect you and your company in a dispute about who did what. We do not use it for advertising, and we do not sell it.
Who can see it
- People in your company, according to their role: for example a manager sees the sites they manage; a company admin sees the whole company.
- HSLN Projects Associate staff, only when needed to run, support or secure the service.
- Nobody outside your company and us, unless the law requires it.
Each company's records are kept apart in the database, so one company cannot see another's.
Where it is kept
On servers we operate in India. Sensitive fields and attached photos are encrypted, connections to the service use HTTPS, and backups are taken every night. [[CONFIRM: backups kept off-site, and where]]
Phones keep a copy of your recent work so the app works without signal. That copy is encrypted on the phone and removed when you sign out.
How long it is kept
For as long as your company uses Manage Day, because business and tax records must be kept. When a company stops using the service, its records are returned to it on request and then deleted [[CONFIRM: within N days]].
Your choices
- You can see your own entries, cash and statement in the app.
- You can turn off location in your phone's settings; your company may then ask you to turn it back on for work.
- To correct your details, ask your company admin. To ask what we hold about you, or to raise a concern, write to us at the address below.
Children
Manage Day is a work tool for adults and is not meant for anyone under 18.
Changes
If this policy changes in a way that matters, we will show a notice in the app before the change takes effect.
Contact
HSLN Projects Associate, [[ADDRESS]], Hyderabad, Telangana.
Grievance officer: [[NAME]], [[EMAIL]]